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Gmail celebrated its 10th birthday earlier this year with 425 million active users worldwide. Gmail was taken as an April Fool hoax when it was first launched on 1st April 2004. The service was free and offered 500 times more storage capacity than Microsoft which was considered impossible. It was indeed real and turned out to be revolutionary. We all know Google loves to hide the best features for you to figure out on your own. However, we will help you with 13 simple Gmail tricks that will make your life easier.
1. Read Gmail Offline
Gmail Offline is a Chrome extension that lets you read, respond to, search and archive emails without an internet connection. However, you need to let the extension sync and download emails for offline use. Go to settings and then click on Gmail Offline tab.
2. Use Gmail Labels For A Cleaner Interface
If you ever wondered if Gmail has folders then the answer is “No”. Gmail uses labels instead, which are used to mark the emails in Inbox. If you want to put any email to a lable, simply open the email and use ‘Move To’ option.
3. See Messages Meant Just For You
You can easily set an indicator to emails in your inbox whether the email is just for you (>) or for multiple recipients (>>). Go to Settings > General Tab > Personal Level Indicators > Enable “Show Indicators”
4. Suspicious Someone Is Reading Your Emails? Check Last Account Activity.
If you are suspicious that someone else is reading your mail then Gmail can offer you some peace of mind. Scroll all the way down in the inbox view and click “Last account activity: X minutes ago” on the extreme right. You can view details for the last time someone logged in to your account with browser, IP, location and timings.
5. Perform Mass Unsubscription of Promotional Emails
Emails have Unsubscribe button with the sender’s mail. You can click this button to easily unsubscribe. You can also use Unroll.me for one click clean up.
You can use the same account and yet send email from different email addresses. Follow the instructions in the image below.
If you need to send same email to multiple addresses separately, you can save the response as a canned response to be used when needed. Simply go to Settings> Labs> Enable Canned Response. You can save canned response from drop down menu beside trash can in New Message dialogue box.
8. Attend To Important Emails Using “Add Emails To Task” Feature
In the Inbox email view box, go to “More” drop down, and click on “Add To Task” . The emails will be saved in the task list for your later review and you can cancel the task once you are done responding to them.
9. Get Unread Message Icon On Gmail Tab
Go to Settings > Labs tab > Enable “Unread message icon.” Now you don’t have to go to email tab again and again; you can just view from the tab how many unread messages do you have.
10. Schedule Email To Be Send Later
Download Boomrang For Gmail and schedule your emails to be send on a specific time, date or day.
If you no longer want to see emails in your inbox that you have already attended to, then go to Settings > General tab > Send and Archive > Enable Show Send & Archive . Note this will not delete your emails but simply save them in another folder giving you a decluttered inbox.
12. Get Creative With Google’s Stars To Mark Important Emails
If you want to be a little creative and give value to your inbox then go to Settings> General > Stars and drag drop the stars from “Not in Use” to “In Use”
13. Save Yourself From An Email Blunder
If you accidentenly send an email, then go to Settings> Labs> Enable Undo Send and save yourself from the blunder.